Mastering online interviews - effective techniques for a successful interview

5 minutes read time

With remote work becoming the new norm, video conferencing tools such as Microsoft Teams, Zoom and Google Meets have emerged as key platforms for virtual meetings, presentations, and collaboration. Whether you're attending a job interview, leading a team meeting, or delivering a presentation, how you present yourself online plays a crucial role in leaving a lasting impression.

More and more we're seeing our clients interviewing candidates online so its's crucial you know how to present yourself in the best possible way. First impressions are formed in just a few seconds so it's important you don't fall at the first hurdle - particularly when it's so easy to get it right.

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Optimise your setup

The first step to presenting yourself well during an online interview is setting up your environment. While the virtual setting is different from a traditional meeting room, the principles of professionalism still apply.

Lighting - position yourself in a well-lit space, preferably with natural light in front of you. Avoid sitting with your back to a window, as it can create shadows and make you appear less visible. If possible position a warm light above your monitor to give you a warm glow. 

Camera angle - your camera should be at eye level, framing your face and upper body so you may need to raise your laptop or adjust your camera angle. No interviewer wants to see half of your face or up your nose, so make sure you get this right. 

Background - choose a clean, uncluttered background. If your home space isn’t suitable, most platforms offer the option to blur your background or use a professional virtual one. Just make sure it’s subtle and doesn’t distract from your presence.

In a virtual environment, it's essential to be mindful of how you speak and answer questions.

Dress professionally

The post-covid "slob-style" era has past and now, more than ever, you're expected to look the part. Your attire should match the formality of the meeting; if you know you're meeting online for a virtual coffee and chat, it's OK to dress down. For any other type of meeting, we would highly recommend dressing professionally - not only does this make a good impression but also mentally prepares you for a business setting. It's the age-old saying: "look smart; think smart".

Body language

Often overlooked as being an important part of online meetings, body language is as important in virtual meetings as it is in face-to-face interactions. On video calls, the screen limits how much of your body is visible, so it’s crucial to ensure that your upper body and facial expressions convey engagement and confidence.

Maintain eye contact - look into the camera when speaking to simulate direct eye contact with participants. This makes you appear engaged and attentive. Avoid looking at yourself - it can become very distracting for you and the interviewer!  

Sit up straight - good posture conveys confidence and professionalism. Avoid slouching, as it can make you appear disinterested or nervous. 

Active listening cues - nodding, smiling, and using small hand gestures can show that you are actively engaged in the conversation. These non-verbal cues are essential when your voice is the only other indicator of engagement.

Master the technical aspects

Familiarity with technical features of the platform your interview is to be held on is crucial to presenting yourself professionally. A technical glitch or lack of know-how can disrupt your interview and create a negative impression.

Audio quality - use a high-quality microphone or headset to ensure clear communication. Avoid relying on your computer’s built-in microphone if possible, as it may pick up background noise.

Test your equipment - before the meeting, test your camera, microphone, and internet connection to avoid technical issues during the session.

Mute yourself - always mute your microphone when you’re not speaking to eliminate background noise and maintain meeting etiquette. Remember to unmute when it’s your turn to talk.

Sharing your screen - if you need to share your screen, prepare in advance. Close irrelevant tabs or programs (particularly your email account), and ensure that the content you plan to share is well-organised and easy to access. Practice using the screen-sharing feature to avoid fumbling during the interview.

Communication is key

Clear communication is the foundation of any successful interview. In a virtual environment, it’s essential to be mindful of how you speak and answer questions. Ensure your verbal (and non-verbal) communication is full of energy and enthusiasm and, like any in-person interview, speak clearly and confidently. 

Handle interruptions gracefully

Interruptions happen, no matter how much you plan ahead - whether it’s a dog barking, children playing, or a doorbell ringing and it's inevitable to be during your interview! What’s important is how you handle them. If something unavoidable happens, acknowledge it politely and continue with the meeting once the issue is resolved. Humor and humility can help diffuse any awkwardness. Don't make a big deal out of it and move on as swiftly as possible. 

Leave a lasting impression

If you are invited to ask questions, make sure you have some ready. Similarly, if you're asked to share examples of your work, ensure you have prepared and possibly even have something to share through screen sharing, if appropriate. If you've been asked to provide any further information or invited to a follow-up interview, re-cap the next steps and confirm what you need to do so as to ensure you've fully understood. Be gracious for the interviewer's time and leave the meeting promptly. We always recommend jotting down some notes to help formulate your thoughts post-interview and to make a list of any questions you may have for your recruitment consultant. 

By mastering these techniques, you can turn virtual meetings into opportunities to showcase your professionalism and expertise, leaving a positive impression and hopefully securing your dream role. 

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